Administration
Overview
The City Clerk / TIF Manager is appointed by the Mayor and Board of Aldermen. The City Clerk is the Department Head for the City Administration Office. Administration provides the following functions:
- Administers oaths of office;
- Applies the City Seal when appropriate;
- Assists the Council in the conduct of Council Meetings;
- Attests to signatures on contracts, ordinances and resolutions;
- Authenticates and records all ordinances and resolutions;
- Certifies the validity of City documents for court evidence;
- The City Clerk is the Custodian of Records;
- Maintains a record of membership on all Council appointed Boards and Commissions;
- Oversees business and liquor licensing applications and permits;
- Oversees all types of permits such as building permits, sign permits, peddler’s permits, pet licensing;
- Prepares action reports, ordinances and resolutions;
- Prepares the Council Meeting agendas and transcribes the Minutes of all Council Meetings;
- Updates and assists in interpreting the City Code;
- Works with the Clay County Board of Elections Commissioners in the handling of elections for the City;
- The City Clerk is the general accountant of the City. Administration handles all financial matters; Accounts Payable, Accounts Receivable, Financial Reporting and Budgeting;
- The office of Human Resources is within the Administration Office; employment, personnel matters, payroll and loss control;
- Insurance matters and legal issues.
To contact our department by email, click this link: administration@pleasantvalleymo.org