Administration

Overview

The City Clerk / TIF Manager is appointed by the Mayor and Board of Aldermen. The City Clerk is the Department Head for the City Administration Office. Administration provides the following functions:

  • Administers oaths of office;
  • Applies the City Seal when appropriate;
  • Assists the Council in the conduct of Council Meetings;
  • Attests to signatures on contracts, ordinances and resolutions;
  • Authenticates and records all ordinances and resolutions;
  • Certifies the validity of City documents for court evidence;
  • The City Clerk is the Custodian of Records;
  • Maintains a record of membership on all Council appointed Boards and Commissions;
  • Oversees business and liquor licensing applications and permits;
  • Oversees all types of permits such as building permits, sign permits, peddler’s permits, pet licensing;
  • Prepares action reports, ordinances and resolutions;
  • Prepares the Council Meeting agendas and transcribes the Minutes of all Council Meetings;
  • Updates and assists in interpreting the City Code;
  • Works with the Clay County Board of Elections Commissioners in the handling of elections for the City;
  • The City Clerk is the general accountant of the City.  Administration handles all financial matters; Accounts Payable, Accounts Receivable, Financial Reporting and Budgeting;
  • The office of Human Resources is within the Administration Office; employment, personnel matters, payroll and loss control;
  • Insurance matters and legal issues.

To contact our department by email, click this link:  administration@pleasantvalleymo.org 

Staff Contacts