Pleasant Valley Board of Aldermen
Regular Board Meeting
February 1, 2010
The regular board meeting of the Pleasant Valley Board of Aldermen was called to order by Mayor David Slater on Monday, February 1, 2010 at 7:30 p.m.
Present were: Maroon, Donnini, Wright, Ammon, Jurado, Bolinger, Mast, and Smith. Also present were: Tom Capps from the City Attorney’s offices, Chief Mark Dumolt, Chief Robert Stinson, Court Administrator Rebecca Bounds, and City Collector Becky Kauffman.
Consent Agenda: Mast moved, second by Ammon to approve the consent agenda less the MARC invoice in the amount of $16,589.75. Yeas: Maroon, Wright, Jurado, Smith, Bolinger, Mast, Ammon and Donnini. Motion passed unanimously.
Public Comments: No information is brought forward from the floor.
Mayor’s Communication:
Mayor Slater expressed his concern that the Board of Election had advised that the signatures need to place the liquor-by-the-drink question on the April ballot were short. Mayor Slater further questions, Board members on the participation efforts, the City Attorney and the City Clerk on their discussions with the Board of Election. The petition effort will be re-visited for possible consideration on the November 2010 ballot.
Mayor Slater re-stated his desire to evaluate the installation of a street-light at the entrance to Westwood Manor. Discussion followed, with Board members stating their concern that the installation site may be on private property and needs to be reviewed prior to further discussion.
Committee/Department Reports:
Public Works:
TOPIC: Equipment repair. Alderman Donnini reported that the repairs had been made to the transmission and alternator on the 1999 Ford at a cost of approximately $4300.00. It is now ready for use.
TOPIC: Building permits and inspections. Discussion regarding the possible use of an additional company to review permit applications and conduct inspections. Mast moved, second by Jurado to continue to use Logan and Associates along with Lofland Construction at a reduced rate for permit review and inspections. Yeas: Bolinger, Smith, Wright, Ammon, Maroon, Donnini, Mast and Jurado. Motion passed unanimously.
Court: Court Administrator Rebecca Bounds came forward to answer any questions from board members. No written report was provided.
TOPIC: Court cash account balances. Need to be finalized for the next meeting.
Fire: Chief Stinson distributed his written report to board members.
TOPIC: DNR burn violation. Chief Stinson provided an up-date on the status of the recent burn violation by the fire department.
TOPIC: Accounts receivable. Discussion regarding the status of accounts for FY 08/09. After discussion, Mast moved, second by Donnini to write of accounts showing a balance of $103.30 or less for period ending June 30, 2009. Yeas: Maroon, Wright, Jurado, Smith, Bolinger, Ammon, Mast and Donnini.
TOPIC: Annual statistics report for calendar year 2009. Discussion regarding information on statistical categories for the reporting period.
Police: Chief Dumolt came forward to answer questions relating to his written report for board members.
TOPIC: ALERT system. Discussion regarding the up-coming ALERT audit during the May time frame.
TOPIC: Dispatching services. Discussion regarding the up-coming renewal date for dispatching services between the Village of Oakview and the City of Pleasant Valley, April 2010.
TOPIC: Grant award. The City has received a grant award of $5,539.00 plus a $615.00 match for the purchase of new bullet-proof vests and holsters.
City Clerk: Information included the status of the audit for period ending June 30, 2009.
Collector: Becky Kauffman, City Collector came forward with her information for board members.
TOPIC: Discharge of taxes. Mayor Slater reminded Ms. Kauffman of his need for her list of taxes that have been discharged for publication in an up-coming Flyer.
TOPIC: Report content. Board members would like to see summary information, on reports submitted, with the ability to provide the detail only on request.
Personnel Committee: Committee Chairman Donnini will have items for a closed session later in the meeting.
Finance Committee: Committee Chairwoman Mast brought forward the following items:
TOPIC: Account balance re-classifications. Mast moved, second by Donnini to accept the re-classifications to the out-of-budget expense line item and the re-distribution of public works salary line item as recommended by the finance committee. Yeas: Jurado, Bolinger, Smith, Wright, Ammon, Maroon, Mast and Donnini. Motion passed unanimously.
TOPIC: Amended FY 09/10 budget. Mast moved, second by Ammon to accept the recommendation of the finance committee for the amendments for various line items of the budget for FY 09/10. Yeas: Donnini, Maroon, Wright, Jurado, Smith, Bolinger, Ammon and Mast. Motion passed unanimously.
TOPIC: AT&T settlement funds. After discussion, Mast moved, second by Donnini to move $10,000.00 from the general fund cash account to the park fund cash account. Yeas: Jurado, Bolinger, Smith, Wright, Ammon, Maroon, Donnini and Mast. Motion passed unanimously.
TOPIC: 6 month financial statement. In the absence of a financial statement submitted by the City Treasurer for consideration, a special board meeting may be needed for acceptance and publication. Discussion regarding possible time frame, the need to have adequate time to review the material provided, and meet the time requirements as closely as possible. A potential date of Friday, February 5, 2010 at 6:00 p.m. was discussed.
Consideration of Ordinances, Resolutions and Contracts:
Mast moved, second by Ammon to pass on the first and place on the second Bill NO. 2971. Yeas: Donnini, Maroon, Wright, Jurado, Smith, Bolinger, Mast and Ammon. Motion passed unanimously.
Bill NO. 2971, an ordinance amending Ordinance NO. 2931 by adopting a new
Amended annual budget for fiscal year 2009-2010 for the City of Pleasant Valley, Clay County, Missouri. Mast moved, second by Donnini to pass Bill NO. 2971 as Ordinance NO. 2970. Yeas: Jurado, Wright, Bolinger, Smith, Ammon, Maroon, Mast and Donnini. Motion passed unanimously.
Donnini moved, second by Maroon to go into closed session pursuant to RSMO 610.021 (1 & 3). Yeas: Maroon, Jurado, Smith, Bolinger, Mast, Ammon, Donnini and Wright. Motion passed unanimously.
9:00 p.m. closed session.
10:12 p.m. open session.
Donnini moved, second by Smith to hire Brian Dahlquist as Assistant Public Works Director at the rate of $14.68 per hour pending physical, drug screen and allow 90 days for obtaining a CDL. Yeas: Mast, Jurado, Bolinger, Smith, Wright, Ammon, Donnini and Maroon. Motion passed unanimously.
Smith moved, second by Maroon to adjourn. Yeas: Wright, Mast, Jurado, Ammon, Maroon, Bolinger, Smith and Donnini. Motion passed unanimously.
10:13 p.m. adjourn.
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Mayor
ATTEST:
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City Clerk