Pleasant Valley Board of Aldermen
Regular Board Meeting
Amended
August 3, 2009
The regular board meeting of the Pleasant Valley Board of Aldermen was called to order at City Hall, 6500 Royal, Pleasant Valley, Clay County, Missouri by Mayor David Slater on Monday, August 3, 2009 at 7:30 p.m.
Present were: Maroon, Donnini, Jurado, Bolinger, Mast, Ammon, Wright and Smith. Also present were: Jerry Brant from the City Attorney’s offices, Acting Chief Jerry Elder, Assistant Chief Scott Clark, Public Works Director Tammy Ammon, Rob Jones, City Treasurer, and City Collector Becky Kauffman.
Consent Agenda: Alderwoman Mast would remove both the MARC invoice for $16,589.75 from the consent agenda. Mast moved, second by Ammon to approve the consent agenda as modified. Yeas: Donnini, Maroon, Wright, Jurado, Bolinger, Ammon, Mast and Smith. Motion passed unanimously.
Public Comments:
Mr. Dewey Way, 6702 River Road came forward regarding his concerns traffic enforcement (speeding) as well as noise.
Ms. Nikki Brown, 8708 Brenda Lane came forward regarding mosquito control efforts.
Ms. Diane Livengood, 7009 Fulton Road came forward regarding the depth of ditches and the associated maintenance issues.
Mayor’s Communication: Mayor Slater brought forward items for the board’s consideration/information including:
1) Liquor-by-the-drink petition status. Jerry Brant, City Attorney came forward the petitions for board members to review.
2) I-35 Interchange at Pleasant Valley Road and 69 Hwy. Mayor Slater notes that he is part of the MARC TTPC committee as these projects are evaluated for use of stimulus monies.
Discussion regarding the up-coming MML conference and the possibility of Mayor Slater attending. After discussions regarding scheduling conflicts and or interest by other board members, Smith moved, second by Ammon for Alderman Donnini to attend the annual conference on October 4th thru October 7th. Yeas: Mast, Jurado, Bolinger, Wright, Maroon, Smith and Ammon. Donnini abstains. Motion passed.
Advisory Committees/Department Reports:
Public Works: Tammy Ammon, Director of Public Works came forward with information on the following:
1) 8213 Pleasant Valley Road. House is down, the removal of remaining debris continues.
2) 2009 Street Overlay Project. Delays have been experienced, with the anticipated completion date now at Friday, August 7, 2009. Additional information will be brought forward at the next meeting. MODOT will be contacted regarding stripping along their portion of Pleasant Valley Road.
3) Storm Water Project. Two of three areas have been completed with the remaining project on North Elm in progress.
4) City-wide clean-up is scheduled for August 29, 2009.
5) Property maintenance and weeds/grass will be discussed at the next work-session.
Court: Written information was provided to board members in the absence of Rebecca
Bounds, Court Administrator.
Alderwoman Mast questions the status of the court accounts on the balance sheet, and if current information is being provided by the Court to Administration (no) to reflect accurate cash account balances.
Fire Department: In the absence of Chief Stinson, Assistant Chief Clark came forward to answer board questions on the written information provided.
Police Department: Acting Chief Jerry Elder came forward to answer board members questions.
Information included various mechanical problems with the older/oldest police cars. Currently the budget line item for vehicle repair is close to being expended for the year. Discussion followed with the possibility of selling off one or more of the older vehicles. This will be further evaluated at the next work-session.
Collector: Becky Kauffman, City Collector came forward with her information for board members. A list of the tax discharges for 2008 was provided in packet for review. After discussion, Mast moved, second by Donnini to discharge the collector of 2008 real estate, personal property and business property taxes. Yeas: Wright, Jurado, Ammon, Bolinger, Mast and Donnini. Nays: Smith and Maroon. Motion passed. Discussion continued with the notation that the outstanding tax amounts will be forwarded to the collection agency for further attempts.
8:45 p.m. board members take a break from session.
8:50 p.m. board members return to session.
Treasurer: Rob Jones, City Treasurer came forward to answer board members questions.
Mr. Jones also informed board members that the Pleasant Valley Fire-fighters Association had retained his company to get back their not-for-profit status.
Personnel Committee: Committee Chairman Donnini has information for closed session, and will be scheduling an up-coming meeting.
Finance Committee: Committee Chairwoman Mast came forward with recommendations coming out of her committee meeting.
Mast moved, second by Ammon to accept the six-month financial statement for period ending June 30, 2009 as presented by the City Treasurer. Yeas: Jurado, Bolinger, Smith, Wright, Maroon, Donnini, Mast and Ammon. Motion passed unanimously.
Mast moved, second by Ammon to publish the six-month financial statement for period ending June 30, 2009 at a cost not to exceed $200.00. Yeas: Donnini, Maroon, Wright, Jurado, Smith, Bolinger, Mast and Ammon. Motion passed unanimously.
Mast moved, second by Maroon to allocate the up-coming AT &T settlement monies to parks in the amount of $10,000.00 and $25,307.34 as board restricted capital improvements. Yeas: Jurado, Bolinger, Smith, Wright, Ammon, Donnini, Mast and Maroon. Motion passed unanimously.
Mast moved, second by Ammon to proceed with the city-wide clean-up utilizing Deffenbaugh Industries (sole provider of the service) at a cost of $650.00 per load. Yeas: Donnini, Maroon, Wright, Jurado, Smith, Bolinger, Mast and Ammon. Motion passed unanimously.
Mast moved, second by Ammon to issue an RFP for audit services for period ending June 30, 2009 with a due date of September 18, 2009. Yeas: Jurado, Bolinger, Smith, Wright, Maroon, Donnini, Mast and Ammon. Motion passed unanimously.
Additional information coming out of committee included:
1) Discussion of verification of "gross receipts" on business licenses as well as verification of job "valuation" on building permits.
2) Deadline of September 8th for the audit reports for periods 06/07 and 07/08.
3) Discussion regarding the issue of licensing rental properties.
4) Information on a template for a cash-flow statement will be evaluated by Mayor Slater for his input.
Mast moved, second by Ammon to amend the existing city Code for building permits to
include verification of job valuation to return in ordinance form for the next meeting. Yeas: Jurado, Wright, Maroon, Donnini, Smith, Bolinger, Ammon and Mast. Motion passed unanimously.
Mast moved, second by Ammon to amend the existing city Code for business/occupation
licenses to include verification of gross receipts to return in ordinance form for the next meeting. Yeas: Jurado, Wright, Maroon, Donnini, Smith, Bolinger, Ammon and Mast. Motion passed unanimously.
After discussion, which included the City Attorney’s office obtaining templates of existing requirement in other cities, Mast moved, second by Ammon to proceed with the attorney’s office exploring the requirements/legalities for issuing rental property licenses and return the information/ordinance for the next meeting. Yeas: Smith, Bolinger, Jurado, Wright, Maroon, Donnini, Ammon and Mast. Motion passed unanimously.
Smith moved, second by Jurado to institute a spending and wage freeze. Discussion followed with board members questioning the various step plans and wage increases. Information included a consensus that any step increases would be limited to one (1) step only, with these funds already in budget as well as the ability of the Board of Aldermen to decline any expense. Smith and Jurado with-drew their motions. No further action.
Alderwoman Jurado directed board members attention to the proposed amendments the dog regulations after evaluation by the police department. Jurado moved, second by Ammon to forward the proposed amendments to the City Attorney to return in ordinance form for the next meeting. Yeas: Donnini, Smith, Maroon, Bolinger, Wright, Mast, Jurado and Ammon. Motion passed unanimously.
ValleyFest: In the absence of David Bruynell, Debbie Gilham came forward to provide board members with a status up-date on the 2009 ValleyFest.
The next meeting is scheduled for Monday, August 20, 2009.
Miscellaneous:
The time frame for liquor-by-the-drink petitions will be December 2009 for final verification of signatures prior to submission on the April ballot.
Alderwoman Jurado would like to ad littering signs to the next work-session.
CONSIDERATION OF ORDINANCES, CONTRACTS AND RESOLUTIONS:
Mast moved, second by Ammon to pass on the first and place on the second Bill NO. 2942. Yeas: Jurado, Bolinger, Smith, Wright, Maroon, Donnini, Mast and Ammon. Motion passed unanimously.
Bill NO. 2942, Ordinance NO. 2941 an ordinance of the City of Pleasant Valley, Missouri approving a settlement agreement with AT & T Missouri. Mast moved, second by Maroon to pass Bill NO. 2942 as Ordinance NO. 2941. Yeas: Donnini, Wright, Jurado, Smith, Bolinger, Ammon, Maroon and Mast. Motion passed unanimously.
Donnini moved, second by Ammon to pass on the first and place on the second Bill NO. 2943. Yeas: Mast, Jurado, Bolinger, Smith, Wright, Maroon, Donnini and Ammon. Motion passed unanimously.
Bill NO . 2943, Ordinance NO. 2942 an ordinance to provide for the mowing and removal of weeds, trash, debris within the public right-of-way within the City of Pleasant Valley, Missouri. Donnini moved, second by Ammon to pass Bill NO. 2943 as Ordinance NO. 2942. Yeas: Maroon, Wright, Jurado, Smith, Bolinger, Mast, Donnini and Ammon. Motion passed unanimously.
Ammon moved, second by Donnini to approve a Resolution approving execution of Midwest Public Risk of Missouri by-laws. Yeas: Mast, Jurado, Bolinger, Smith, Wright, Maroon, Ammon and Donnini. Motion passed unanimously.
Donnini moved, second by Ammon to go into closed session pursuant to RSMO 610.021 (1 & 3). Yeas: Maroon, Wright, Jurado, Smith, Bolinger, Mast, Ammon and Donnini. Motion passed unanimously.
9:45 p.m. closed session.
10:19 p.m. return to open session.
Ammon moved, second by Smith to adjourn. Yeas: Mast, Jurado, Bolinger, Wright, Maroon, Donnini, Smith and Ammon. Motion passed unanimously.
10:20 p.m. adjourn.
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Mayor
ATTEST:
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City Clerk