Pleasant Valley Board of Aldermen
Regular Board Meeting
June 1, 2009
The regular board meeting of the Pleasant Valley Board of Aldermen was called to order at City Hall, 6500 Royal, Pleasant Valley, Clay County, Missouri by Mayor David Slater on Monday, June 1, 2009 at 7:50 p.m.
Present were: Maroon, Donnini, Jurado, Bolinger, Mast, and Smith. Ammon absent. Also present were: Tom Capps from the City Attorney’s offices, Matt Gist and Jessica Bernard, representing Ensz and Jester, Terry Norwood, Marcit CEO. Acting Chief Jerry Elder, Assistant Public Works Director Kevin Cronk, Court Administrator Rebecca Bounds, and City Collector Becky Kauffman.
Mayor Slater asks for a motion to take the agenda out of order and proceed to public comment. Smith moved, second by Maroon to take the agenda out of order and proceed to public comment. Yeas: Bolinger, Mast, Jurado, Donnini, Smith and Maroon. Ammon absent. Motion passed.
PUBLIC COMMENT:
James Harrelson, 7506 W. High came forward to express his concern regarding the various lawsuits that have been filed against the City. Responses to his concerns were provided by: Mr. Gist (award amounts are capped by the State, arbitration is not a "silver bullet" and can be more expensive), Mayor Slater (better prep work by the City in the hiring process), Alderman Donnini (listen to and follow attorney’s advice) and Alderwoman Bolinger (institute better hiring practices).
After discussion, Donnini moved, second by Smith to go into closed session pursuant to RSMO 610.021 (1). Yeas: Mast, Jurado, Bolinger, Maroon, Donnini and Smith. Ammon absent. Motion passed.
8:05 p.m. closed session.
8:45 p.m. return to open session.
CONSENT AGENDA:
Alderwoman Mast would pull the MARC invoice in the amount of $16,589.75. Mast moved; second by Smith approve the items on the consent agenda less the MARC invoice in the amount of $16,589.75. Yeas: Donnini, Maroon, Jurado, Bolinger, Mast and Smith. Ammon absent. Motion passed.
Mayor’s Communication:
1. Mayor Slater now holds a seat on the Transportation Policy Committee of the Clay County Elected Officials. This will provide Pleasant Valley a voice regarding project funding.
2. Evaluation of the need for additional streetlights at Westwood Manor and other areas.
3. Board members need to submit their preferences for committee assignments.
4. Codes enforcement is increased with the efforts of public works and the police department.
REPORTS:
Public Works: Kevin Cronk came forward with information for board members
on the recent sewer break reported in the afternoon on Thursday, May 28th. Information included noted that as of Monday, June 1, 2009 the leak had been repaired and DNR had been informed.
Mayor Slater would like the property at 8213 Pleasant Valley Road removed immediately. Discussion followed regarding the disposal of asbestos and the need for bids, with Public Works un-able to perform the removal. Once the removal of asbestos is complete then Public Works would be able to remove the remaining structure.
Mayor Slater would like the stop sign on Cypress checked for replacement or any obstructions removed. Further an evaluation of installation of a guardrail needs to be done. Discussion followed, which included that the current pavement will not support a guardrail, with the current erosion problems.
Mayor Slater also notes that the recent street-cuts to correct large pot-holes have worked well.
Court: Rebecca Bounds came forward to provide information to board members.
Applications for the part-time position are being reviewed and evaluated.
Mayor Slater notes that he has met with both the Judge and Prosecutor to evaluate the possibility of community service.
Fire Department: A written report was submitted in the absence of Chief Stinson.
TOPIC: Grant opportunity. Alderwoman Mast notes that she received information from Chief Stinson regarding a grant opportunity for construction of a new fire department. Alderwoman Mast notes the complexity of this type of grant and suggests utilizing a grant writer for submittal.
Police Department: Acting Chief Jerry Elder came forward with his information for board members.
TOPIC: Monthly statistics, included information that the number of tickets issued has decreased due to man-power factors.
Mayor Slater would like officers on duty to address obvious code violations on their neighborhood patrols.
City Clerk: Information provided included the annual City Wide pick-up. Deffenbaugh is booked thru July. The current rate would be $650.00 per load, with the next available dates in August.
Collector: Becky Kauffman came forward to answer any questions on her written report.
TOPIC: Delinquent taxes. Discussion regarding publication of the delinquent tax rolls.
Treasurer: City Treasurer Rob Jones earlier provided information on CD rates to the finance committee.
Personnel Committee: Committee Chairman Donnini was provided information from Alderwoman Mast on an option for a company other than Clarence Kelly to do screening/background checks, and has further contacts regarding psychological testing.
This will be evaluated at the next personnel committee meeting, which will be scheduled after the June 15th deadline for resumes.
Mayor Slater would like consideration to be given to Rick Scarborough for a seat on the review board which will evaluate the resumes submitted for consideration of Police Chief.
TOPIC: Annual evaluations/hiring.
Donnini moved, second by Smith to hire Jason Whitteck as a part-time fire-fighter/paramedic at the rate of $11.00 per hour pending the results of a back-ground check. Yeas: Mast, Jurado, Bolinger, Maroon, Donnini and Smith. Ammon absent. Motion passed.
Donnini moved, second by Mast to hire Chris Glover as a part-time fire-fighter/paramedic at the rate of $11.00 per hour pending the results of a physical and background check. Yeas: Maroon, Jurado, Smith, Bolinger, Mast and Donnini. Ammon absent. Motion passed.
Donnini moved, second by Mast to promote Shawn Walsh from fire-fighter/EMT to fire-fighter/paramedic at a rate of $11.00 per hour. Yeas: Jurado, Bolinger, Smith, Maroon, Donnini and Mast. Ammon absent. Motion passed.
Donnini moved, second by Maroon to grant an increase from $13.61 to $14.02 per hour to Conroe Cook effective immediately. Yeas: Jurado, Smith, Bolinger, Mast, Donnini and Maroon. Ammon absent. Motion passed.
Donnini moved, second by Maroon to grant an increase from $13.00 to $13.39 per hour to Amanda Green effective immediately. Yeas: Smith, Mast, Bolinger, Jurado, Donnini and Maroon. Ammon absent. Motion passed.
Donnini moved, second by Maroon to grant an increase from $11.75 to $12.10 per hour to Larry Umphrey effective immediately. Yeas: Mast, Bolinger, Smith, Jurado, Donnini and Maroon. Ammon absent. Motion passed.
Finance Committee:
TOPIC: Maturing CD. Committee Chairwoman Mast brought forward the recommendation of the finance committee move the maturing CD at Platte Valley Bank. Mast moved, second by Donnini to move the maturing general fund CD (6/7/09) from Platte Valley Bank to Hillcrest Bank in the amount of $100,000.00 for a period of one-year at the rate of 2.15%. Yeas: Jurado, Bolinger, Smith, Maroon, Mast and Donnini. Ammon absent. Motion passed.
TOPIC: T-1 versus broadband. Committee Chairwoman Mast brought forward the recommendation of the finance committee to proceed with a change over from the current T-1 line to broadband as part of a significant decrease in costs. Mast moved, second by Donnini to forward the agreement with Time-Warner to the City Attorney’s office to return in ordinance form. Yeas: Smith, Bolinger, Maroon, Jurado, Mast and Donnini. Ammon absent. Motion passed.
TOPIC: Method of Accounting. After discussion, Mast moved, second by Donnini to accept the finance committee’s recommendation to utilize a cash method of accounting beginning for period ending 6/30/09. Yeas: Jurado, Bolinger, Smith, Maroon, Mast and Donnini. Ammon absent. Motion passed.
TOPIC: FY 09/10 budget. Discussion regarding the status of the proposed budget for FY 09/10. A meeting is scheduled for Monday, June 15, 2009 at 5:30 p.m. Mast moved, second by Jurado to publish a public hearing for June 29, 2009 at 7:00 p.m. to be followed by a special board meeting for passage of the FY 09/10 budget. Yeas: Donnini, Maroon, Smith, Bolinger, Mast and Jurado. Ammon absent. Motion passed.
ValleyFest: In conjunction with Alderwoman Bolinger, Committee Chairwoman Debbie Gilham came forward regarding the planning status for the 2009 ValleyFest.
After discussion, Donnini moved, second by Bolinger to place an ad in the paper at a cost not to exceed $125.00. Yeas: Maroon, Smith, Mast, Jurado, Donnini and Bolinger. Ammon absent. Motion passed.
Consideration of Ordinances, Contracts and Resolutions:
TOPIC: Draft Ordinance. Discussion regarding Mayor Slater’s desire to add additional advisory committees as a method of streamlining the effectiveness of board meetings. The consensus of board members present was to have the proposed ordinance re-worked to include all board members making up the finance and personnel committees. The other proposed committees would be made up of one/two board members with the balance of the committee comprised of residents.
Mast moved, second by Donnini to pass on the first and place on the second Bill NO. 2922. Yeas: Maroon, Jurado, Smith, Bolinger, Mast and Donnini. Ammon absent. Motion passed.
Bill NO. 2922, Ordinance NO. 2921, an ordinance amending Section 110.310(8) of the Code of the City of Pleasant Valley. Mast moved, second by Donnini to pass Bill NO. 2922 as Ordinance NO. 2921. Yeas: Jurado, Bolinger, Smith, Maroon, Mast and Donnini. Ammon absent. Motion passed.
Donnini moved, second by Smith to pass on the first and place on the second Bill NO. 2923. Yeas: Maroon, Jurado, Bolinger, Mast, Donnini and Smith. Ammon absent. Motion passed.
Bill NO. 2923, Ordinance NO. 2922 an ordinance amending Sections 125.025
(B & C). Donnini moved, second by Maroon to pass Bill NO. 2923 as Ordinance NO. 2922. Yeas: Mast, Jurado, Bolinger, Smith, Donnini and Maroon. Ammon absent. Motion passed.
Donnini moved, second by Maroon to pass on the first and place on the second Bill NO. 2924. Yeas: Smith, Bolinger, Mast, Jurado, Donnini and Maroon. Ammon absent. Motion passed.
Bill NO. 2924, Ordinance NO. 2923 an ordinance approving a contract for
street surfacing by and between the City of Pleasant Valley, Missouri and Tandem Paving
Company Inc.Donnini moved, second by Maroon to pass Bill NO. 2924 as Ordinance NO. 2923. Yeas: Jurado, Smith, Bolinger, Mast, Donnini and Maroon. Ammon absent. Motion passed.
Donnini moved, second by Maroon to pass on the first and place on the second Bill NO. 2925. Yeas: Smith, Mast, Bolinger, Jurado, Donnini and Maroon. Ammon absent. Motion passed.
Bill NO. 2925, Ordinance NO. 2924, an ordinance approving a contract for storm water improvements by and between the City of Pleasant Valley, Missouri and Clay County Sanitary & Ditching. Donnini moved, second by Maroon to pass Bill NO. 2925 as Ordinance NO. 2924. Yeas: Mast, Smith, Bolinger, Jurado, Donnini and Maroon. Ammon absent. Motion passed.
Smith moved, second by Maroon to adjourn. Yeas: Donnini, Jurado, Bolinger, Mast, Smith and Donnini. Ammon absent. Motion passed.
10:02 p.m. adjourn.
________________________
Mayor
ATTEST:
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City Clerk