Pleasant Valley Board of Aldermen
Work- Session
May 18, 2009
The work-session meeting of the Pleasant Valley Board of Aldermen was called to order by Mayor Slater on Monday, May 18, 2009 at 7:45 p.m.
Present were: Smith, Ammon, Maroon, Donnini, Ammon, Jurado, Bolinger, and Mast. Also present were: Jerry Brant from the City Attorney, Captain Jerry Elder, Tammy Ammon, Director of Public Works, Rob Jones, City Treasurer and Chief Stinson.
Mayor Slater seeks to take the agenda out of order and proceed to give the floor to Ron Cowger, representing Akin, Gordon & Cowger, City Engineers. Donnini moved, second by Maroon to take the agenda out of order and proceed to Public Works – Engineer’s report. Yeas: Smith, Bolinger, Mast, Ammon, Jurado, Donnini and Maroon. Motion passed.
Public Works:
TOPIC: 2008 Storm water projects: Mr. Cowger came forward to provide board members information on the response from the RFP. Recommendations provided include accepting the bid of Clay County Sanitary & Ditching at a cost of $75,996.46 with a contingency of $8,000.00 plus $500.00 for testing. After discussion, Mast moved, second by Maroon to accept the recommendation of Akin, Gordon & Cowger and submit the
proposed contract for Clay County Sanitary & Ditching in the amount of $75,996.46 plus $8,000.00 contingency and $500.00 for testing fees to the City Attorney’s office to return in ordinance form. Yeas: Ammon, Donnini, Smith, Bolinger, Jurado, Mast and Maroon. Motion passed.
TOPIC: 2009 Street Overlay. Mr. Cowger continued, providing board members information on the response from the RFP. Recommendations provided include accepting the bid of Tandem Paving, Inc. at a cost of $147,146.59 plus $14,700.00 contingency and $2,000.00 for testing. After discussion, Mast moved, second by Donnini to submit the proposed contract for Tandem Paving in the amount of $147,146.59 plus $14,700.00 contingency and $2,000.00 for testing fees to the City Attorney’s office to return in ordinance form. Further discussion included a reminder that one-half of the contract cost will come from a donation by the Special Road District. Yeas: Smith, Bolinger, Ammon, Jurado, Maroon, Mast and Donnini. Motion passed.
TOPIC: Additional funding for the 2009 street overlay projects. Utilizing the existing restricted money market account for Road and Street for approximately eighty-eight thousand dollars as previously indicated by the board.
Open Floor to Visitors:
Jan Lloyd, 8201 Pleasant Valley Road came forward to address board members regarding the mowing of easements/right-of-ways. This item was referred to the next work-session of the Board of Aldermen.
Mark Poelma, 7908 E. High came forward to address board members regarding this continued problem with storm water run-off and if the City is going to address the issue during the next phase/plan of the storm water projects. Alderwoman Mast notes the need for a new study to identify and plan for additional storm water projects. Mayor Slater would like to get a meeting set between the City of Pleasant Valley and the City of Kansas City, Missouri to discuss run-off from up-stream developments.
George Schneikar, 7118 Michael Lane came forward to address board members on the recent handling of the flooding issues.
Stephanie Koebel, 8401 Lavern came forward to address board members regarding the status of the neighboring property (various nuisance/code violations) as well as the issue that a business is being run from that residence.
Mayor’s Communication:
Information provided by Mayor Slater included his recent membership (self paid) in the Northland Chamber of Commerce and the possibility of a northland representative being on the MARC board.
Mayor Slater further stated that he will be asking the board to consider re-instituting standing committees.
Mayor Slater notes his resignation from the Park Board and would appoint Ms. Sharon Caylor, 7801 W High to the Park Board. Donnini moved, second by Mast to accept the resignation of Mayor Slater from the Park Board and approve the appointment of Sharon Caylor to the Park Board. Yeas: Ammon, Maroon, Smith, Bolinger, Jurado, Donnini and Mast. Motion passed.
Consent Agenda:
Mast moved, second by Ammon to approve items on the consent agenda less the invoice from MARC in the amount of $16,589.75. Yeas: Smith, Bolinger, Jurado, Maroon, Donnini, Ammon and Mast. Motion passed.
Consideration of Ordinances, Contracts and Resolutions:
Mast moved, second by Donnini to remove from the table and pass on the first and place on the second Bill NO. 2916. Discussion followed with Alderwoman Mast indicating her concern that the City had been billed for recycling services for the period before this Bill was passed. (To date the City has not been billed by Abitibi). Yeas: Ammon, Maroon, Jurado, Bolinger, Smith, Mast and Donnini. Motion passed.
Bill NO. 2916, an ordinance authorizing an agreement for recycling services. Mast moved, second by Donnini to pass Bill NO. 2916 as Ordinance NO. 2915. Yeas: smith, Ammon, Bolinger, Jurado, Maroon, Mast and Donnini. Motion passed.
9:10 p.m. board members take a break from session.
9:20 board members return to session.
TOPIC: Personnel matters. Mayor Slater seeks a motion to take the agenda out of order and proceed to personnel. Discussion followed, with Mayor Slater calling Doug Goode forward to review information provided during the personnel committee meeting on the hiring process for a Police Chief. A questions and answer session followed with board members. Donnini moved, second by Ammon to place an ad in the Kansas City Star and Career Builder to include the working description for the position as discussed at a cost not to exceed $500.00. Yeas: Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Nay: Mast. Motion passed.
TOPIC: Resignation of Alderwoman Phillips. Smith moved, second by Ammon to accept the resignation of Alderwoman Mary Phillips, which became effective April 29, 2009. Discussion followed with the board and various city staff expressing their appreciation of Ms. Phillips efforts over the past year. Mayor Slater will write a letter of appreciation to Ms. Phillips. Yeas: Donnini, Maroon, Jurado, Bolinger, Mast, Smith and Ammon. Motion passed.
Finance:
TOPIC: Maturing CD. City Treasurer Rob Jones provided rate information and recommendation on the maturing CD allocated general/fire currently located at Pony Express Bank. After discussion, Mast moved, second by Donnini to move the maturing CD from Pony Express Bank to Hillcrest Bank for a period of twelve months at a rate of 2.25%. Yeas: Ammon, Maroon, Smith, Bolinger, Jurado, Mast and Donnini. Motion passed.
TOPIC: Grants. The attention of Committee Chairwoman Mast is directed to the fire department’s up-coming grant opportunity to apply for a one-hundred thousand dollar ($100,000.00) grant with a five percent (5%) match. Discussion followed which resulted in the reminder to those present that the Board of Aldermen approves all applications for grants including those that do not have a requirement for a signature of the board. Mast moved, second by Ammon to allow the fire department to submit an application for the Fire Act Grant in the amount of $100,000.00 with a 5% match. Yeas: Donnini, Maroon, Jurado, Smith, Bolinger, Mast and Ammon. Motion passed.
TOPIC: Account signers. Mayor Slater brought forward his recommendation to amend the existing ordinance establishing signing authority on City accounts. Discussion followed regarding previous audits and segregation of duty issues, which have not been addressed. After discussion, Mast moved, second by Donnini to have the current ordinance amended to reflect signing authority for the Mayor, Board President, Treasurer and Finance Chair. Yeas: Ammon, Maroon, Smith, Bolinger, Jurado, Mast and Donnini. Motion passed.
TOPIC: FY 09/10 budget. Committee Chairwoman Mast schedules a finance committee meeting for June 1, 2009 at 6:00 p.m. beginning the budget process. Additional meetings as well as a public hearing will also be scheduled as needed.
Maroon moved, second by Smith to extend the meeting by thirty (30) minutes. Yeas: Mast, Jurado, Bolinger, Donnini, Maroon and Smith. Nay: Ammon. Motion passed.
Personnel:
TOPIC: Personnel Manual amendments as provided by Alderwoman Phillips. Alderwoman Mast brought forward discussion regarding Holiday Overtime pay for fire department personnel. Further discussion was had regarding Holiday Overtime pay for all hourly employees. Proposed amendments will remain in committee for further review.
TOPIC: Acting Police Chief. Donnini moved, second by Maroon to allow Acting Police Chief Jerry Elder an increase in pay to the rate of $24.04 per hour temporarily until such a time as a new Police Chief is hired effective May 18, 2009. Yeas: Smith, Bolinger, Ammon, Donnini and Maroon. Nays: Jurado and Mast. Motion passed.
TOPIC: Annual evaluations. Discussion followed with Alderwoman Mast expressing her position that this should be addressed in closed session. Mayor Slater and Alderman Donnini note that these items are open and will continue to be address in open session.
Donnini moved, second by Maroon to grant an increase to Office Gary Sanson from $13.50 per hour to $13.91 effective May 18, 2009. Yeas: Mast, Jurado, Bolinger, Smith, Ammon, Donnini and Maroon. Motion passed.
Donnini moved, second by Ammon to grant an increase of Office Andrew Cramer from $13.50 per hour to $14.33 effective May 18, 2009. Yeas: Maroon, Jurado, Smith, Bolinger, Mast, Donnini and Ammon. Motion passed.
Donnini moved, second by Maroon to grant an increase to Capt. /Paramedic Syler Colaco from $11.85 per hour to $12.21 effective May 18, 2009. Yeas: Mast, Jurado, Bolinger, Smith, Ammon, Donnini and Maroon. Motion passed.
Donnini moved, second by Ammon to grant an increase to FF/EMT Kaleb May from $9.00 per hour to $9.27 per hour effective May 18, 2009. Yeas: Smith, Bolinger, Mast, Jurado, Maroon, Donnini and Ammon. Motion passed.
Donnini moved, second by Maroon to grant increases to Volunteers; Brett Altenhofen, Mike Hicks, Kyle McPhee, Robert Parrett, Lee Sweeney, Travis Wessel and Christopher Young from $7.50 per run to $10.00 per run effective May 18, 2009. Yeas: Ammon, Mast, Jurado, Bolinger, Smith, Donnini and Maroon. Motion passed unanimously.
Donnini moved, second by Maroon to accept the resignations of Volunteers: Joe McWhorter, Christopher Hotchkiss, Hared Hays, Jeff Thomason and Alex Gustafson effective immediately. Yeas: Jurado, Smith, Bolinger, Mast, Ammon, Maroon and Donnini. Motion passed.
ValleyFest:
Alderwoman Bolinger attempted to bring forward an issue regarding ValleyFest. Discussion followed between Alderwoman Bolinger, Mast and Jurado. Alderwomen Mast and Jurado expressed their concerns on having ValleyFest. Alderwoman Bolinger will hold her issue for future consideration.
Donnini moved, second by Ammon to go into closed session pursuant to RSMO 610.021 (1 & 3). Yeas: Mast, Jurado, Bolinger, Maroon, Donnini and Ammon. Nay: Smith. Motion passed.
10:50 p.m. closed session.
10:55 p.m. return to open session.
Donnini moved, second by Ammon to adjourn. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Motion passed.
11:00 p.m. adjourn.
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Mayor
ATTEST:
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City Clerk