Pleasant Valley Board of Aldermen
Regular Board Meeting
March 2, 2009
The regular board meeting of the Pleasant Valley Board of Aldermen was called to order at City Hall, 6500 Royal, Pleasant Valley, Clay County, Missouri by Mayor Dennis Todd on Monday, March 2, 2009 at 7:40 p.m.
Present were: Maroon, Donnini, Ammon, Jurado, Bolinger, Mast, Smith and Phillips. Also present were: Tom Capps from the City Attorney’s offices, Chief Daum, Chief Stinson, Public Works Director Tammy Ammon, Court Administrator Rebecca Bounds, and City Collector Gerri Danielson.
CONSENT AGENDA: Mast would pull the MARC invoice in the amount of $16,509.75 and the minutes of the special board meeting of February 23, 2009 from the consent agenda. Donnini moved, second by Ammon to approve the remaining items on the consent agenda. Yeas: Maroon, Phillips, Jurado, Smith, Bolinger, Mast, Donnini and Ammon. Motion passed unanimously.
After discussion, Mast moved, second by Donnini to approve the minutes of the February 23, 2009 special board meeting regarding "cash basis" in the discussion on the six-month financial statement for period ending December 31, 2008. Yeas: Maroon, Ammon, Phillips, Smith, Bolinger, Jurado and Mast. Nay: Donnini. Motion passed.
Public Comments:
David Slater, representing the Parks Board came forward to provide an up-date on park projects as well as the up-coming Nature Day, scheduled for April 4, 2009.
Gail Orth-Aikmus, 7805 Lee Drive came forward to express her concerns regarding the manner the snow removal process was handled during the last storm. After discussion, the consensus of the board was to concentrate on public safety and address budget concerns i.e. overtime at a later date. Ms. Aikmus went on to address her continued issues on storm water run-off. The issue had been on-going for the past eight years, and she would like a final solution found. The board members direct that the Director of Public Works, contact the City Engineers and evaluate the issues. Mayor’s Communication: To the Board of Alderman;
It is with great pleasure that I am able to announce the February Employee of the Month. Mr. Marc Wachter of the Fire Department was the unanimous choice to receive the award this month. I would personally like to thank Marc for his dedicated service to the community and for being this month’s recipient.
Respectfully Submitted, Dennis Todd /Pleasant Valley Mayor
ADVISORY COMMITTEES/DEPARTMENT REPORTS:
Public Works: Tammy Ammon, Director of Public Works came forward to provide the following information:
TOPIC: Street overlay. RFP’s are in the process of being completed and should be ready for publication the week of March 16, 2009.
TOPIC: Sewer maintenance. Work is scheduled to being the week of March 2nd by Reddi Services.
TOPIC: Storm water projects. RFP’s are in the process of being completed and should be ready for publication the week of March 16, 2009. Temporary easements are in the process of being obtained from the various property owners.
TOPIC: Welding class. Discussion regarding the training opportunity to attend welding classes at a cost of $300.00. Mast moved, second by Donnini to allow the Director and Assistant Director of Public Works to attend welding classes at a cost of $300.00 to be expenses from line item 20-70-6638. Yeas: Maroon, Phillips, Jurado, Smith, Ammon, Donnini and Mast. Bolinger abstains. Motion passed.
Phillips moved, second by Maroon to allow a check to be issued in the amount of $300.00 on March 4, 2009 for welding classes. Yeas: Mast, Jurado, Smith, Ammon, Donnini, Maroon and Phillips. Bolinger abstains. Motion passed.
Court: Rebecca Bounds, Court Administrator came forward to provide the following information:
TOPIC: January court report provided to board members.
TOPIC: Communication from Judge Svetlic regarding up-dating city ordinances for court hours of operation and court costs. Donnini moved, second by Ammon to accept the Judge’s recommendation and amend the ordinances as provided regarding hours of operation and court costs. Yeas: Maroon, Phillips, Jurado, Smith, Bolinger, Mast, Donnini and Ammon. Motion passed unanimously.
Fire Department: Chief Stinson provided board members with the following information:
TOPIC: Bunker gear recommendation. Chief Stinson recommends E.M. Feld to supply bunker gear. Mast moved, second by Ammon to accept the recommendation of E.M. Feld at a cost of $48,795.00 for 30 sets of gear and an additional 20 sets at a cost of $12,850.00. Yeas: Phillips, Maroon, Donnini, Smith, Bolinger, Jurado, Mast and Ammon. Motion passed unanimously.
TOPIC: Schedules and run stats. Chief Stinson provided board members up-coming schedules and statistics for the months of January and February.
Police Department: Chief Daum provided board members with the following information:
TOPIC: Monthly stats. Statistics for the month of January were provided.
TOPIC: Vehicles on City streets. Alderwoman Phillips questioned the policy regarding vehicles left on the street during snow removal. This item will be evaluated by Chief Daum and the Director of Public Works and brought forward at the next work-session.
8:30 p.m. board members take a break.
8:35 p.m. board members return to session.
City Clerk: Information provided included the following:
TOPIC: Stimulus application. The City’s application for stimulus monies will be evaluated by MARC at a meeting scheduled for March 3, 2009.
Collector: Ms. Danielson provided the following information:
TOPIC: Collection status. As of January 91% of real estate taxes had been collected and by February that number was increased to 93%.
TOPIC: Court revenues. Ms. Danielson reported that court revenues were a month behind in reports to the City.
Treasurer: No information is brought forward at this time.
Computer Administration: A written report was submitted for board member’s information.
TOPIC: Reports/meeting attendance. The consensus of the board was to forward communication to Net-Walker requesting their attendance at a board meeting on a quarterly basis.
Personnel Committee: Phillips moved, second by Jurado to go into closed session pursuant to RSMO 610.021 (1, 2 & 3). Yeas: Donnini, Smith, Maroon, Bolinger, Mast, Ammon, Phillips and Jurado. Motion passed unanimously.
8:45 p.m. closed session.
9:00 p.m. return to open session.
After discussion, Donnini moved, second by Jurado to forward the amendments to the personnel manual to Ensz & Jester for review and to the City Attorney’s office to return with a cover ordinance. Yeas: Mast, Phillips, Ammon, Maroon, Bolinger, Smith, Donnini and Jurado. Motion passed unanimously.
Finance Committee:
TOPIC: T-Mobile lease buy-out. Committee Chairwoman Mast will not be recommending approval of the proposed ordinance/buy-out at this time.
TOPIC: Balance sheet. Discussion regarding the handling of court controlled accounts on the City’s balance sheet. The consensus is to have the court and city clerks to provide the necessary information to keep/place the accounts in question on the balance sheet in a manner that will satisfy both the City’s needs and the auditor’s needs.
CONSIDERATION OF ORDINANCES, CONTRACTS AND RESOLUTIONS:
Phillips moved, second by Mast to table Bill NO. 2909 and Bill NO. 2910. Yeas: Jurado, Bolinger, Smith, Ammon, Maroon, Donnini, Mast and Phillips. Motion passed unanimously.
Phillips moved, second by Ammon to pass on the first and place on the second Bill NO. 2911. Yeas: Donnini, Maroon, Smith, Bolinger, Jurado, Mast, Phillips and Ammon. Motion passed unanimously.
Bill NO. 2911, an ordinance for appointment of Fire Chief and establishment of salary. Ammon moved, second by Donnini to pass Bill NO. 2911 as Ordinance NO. 2910. Yeas: Mast, Jurado, Bolinger, Smith, Phillips, Maroon, Ammon and Donnini. Motion passed unanimously.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2912. Yeas: Maroon, Phillips, Smith, Bolinger, Mast, Donnini and Ammon. Nay: Jurado. Motion passed.
Bill NO. 2912, an ordinance appointing and establishing the salary of the City Clerk/TIF Manager of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2912 as Ordinance NO. 2911. Yeas: Mast, Phillips, Bolinger, Maroon, Smith, Donnini and Ammon. Nay: Jurado. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2913. Yeas: Phillips, Maroon, Smith, Bolinger, Jurado, Mast, Donnini and Ammon. Motion passed unanimously.
Bill NO. 2913, an ordinance approving an agreement to purchase services to provide computer support and maintenance. Ammon moved, second by Donnini to pass Bill NO. 2913 as Ordinance NO. 2912. Yeas: Smith, Bolinger, Mast, Jurado, Phillips, Maroon, Ammon and Donnini. Motion passed unanimously.
Mast moved, second by Donnini to pass on the first and place on the second Bill NO. 2914. Yeas: Phillips, Ammon, Maroon, Jurado, Bolinger, Smith, Donnini and Mast. Motion passed unanimously.
Bill NO. 2914, an ordinance accepting the bid and approving an agreement for the purchase of fire department equipment for the City of Pleasant Valley, Missouri. Mast moved, second by Phillips to pass Bill NO. 2914 as Ordinance NO. 2913. Yeas: Smith, Donnini, Bolinger, Maroon, Jurado, Ammon, Mast and Phillips. Motion passed unanimously.
Phillips moved, second by Donnini to pass on the first and place on the second Bill NO. 2915. Yeas: Smith, Bolinger, Ammon and Maroon. Nays: Donnini, Phillips, Mast and Jurado. Vote tied. Mayor Todd cased the tie breaking vote as a nay. Motion failed.
Appointments:
Mayor Todd brought forward the following for consideration: Charles LeGrand for a five year term on the Board of Zoning Adjustment and Rosalee Linhart for a three year term on the Ethics Commission.
Donnini moved, second by Phillips to accept the appointment of Charles LeGrand to the BZA for a five year term (3/14). Yeas: Mast, Jurado, Bolinger, Smith, Ammon, Maroon, Donnini and Phillips. Motion passed unanimously.
Donnini moved, second by Phillips to accept the appointment of Rosalee Linhart to the Ethics Commission for a three year term (3/12). Yeas: Ammon, Mast, Bolinger, Smith, Jurado, Maroon, Donnini and Phillips. Motion passed unanimously.
Ammon moved, second by Smith to adjourn. Yeas: Donnini, Maroon, Phillips, Mast, Jurado, Bolinger, Ammon and Smith. Motion passed unanimously.
9:35 p.m. adjourn.
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Mayor
ATTEST:
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City Clerk