Pleasant Valley Board of Aldermen
Regular Board Meeting
Amended
February 2, 2009
The regular board meeting of the Pleasant Valley Board of Aldermen was called to order by Mayor Dennis Todd on Monday, February 2, 2009 at 7:40 p.m.
Present were: Maroon, Donnini, Ammon, Jurado, Bolinger, Mast, and Smith. Phillips absent. Also present were: Tom Capps from the City Attorney’s offices, Chief Daum, Chief Stinson, Public Works Director Tammy Ammon, Court Administrator Rebecca Bounds, City Collector Gerri Danielson , and City Treasurer Rob Jones.
CONSENT AGENDA:
TOPIC: Consent agenda. Donnini moved, second by Maroon to approve items on the consent agenda as presented. Yeas: smith, Bolinger, Mast, Ammon, Jurado, Donnini and Maroon. Phillips absent. Motion passed.
PUBLIC COMMENTS: Mayor Todd opened the floor to public comments. Mr. David Slater came forward, representing the Parks Committee. Information included the scheduling of a work-day on March 28, 2009 beginning at 9:00 a.m. prior to the April 4, 2009 Nature Day events.
MAYOR’S COMMUNICATION:
To the Board of Aldermen; As you are aware, former Governor Matt Blunt signed an executive order for the State Auditor to Audit the Records of pleasant Valley from the years 2005 through 2008. As a courtesy to this Board, the State Auditors office has requested that they have a moment to meet with the Board to discuss the procedures that will take place. Tonight I will be yielding some of my time for this purpose.
Prior to yielding the time to the state Auditor’s office, I would like to take a moment to first recognize the Police Department with a Letter of Commendation which states as follows: "I would like to take this opportunity to commend the Police Department for completing the City’s first Sobriety Checkpoint on December 31, 2008. The Police Department endured sub-freezing temperatures to insure that our roadways were state from those drivers choosing to drive while impaired. A total of 272 vehicles completed the checkpoint and five arrests were made as a result of the enforcement activity. The project was done at very little cost to the City as grant monies paid for the officer’s time and the equipment needed was borrowed from the Clay County Sheriff’s Department."
A copy of this commendation will be placed in each of the participated employee’s personnel file.
I also have the great privilege of recognizing our February 2009 Employee of the Month. It was a unanimous decision by the managers of the City to recognize Jared McGinley for this honor. Thanks to Jared for a job well done.
Now I will yield the balance of this time to the State Auditor to discuss the upcoming Audit with the Board. Respectfully Submitted Dennis Todd/Pleasant Valley Mayor
TOPIC: Employee of the Month. Mayor Todd calls Chief Daum forward to present the Employee of the Month award to Officer Jared McGinley.
TOPIC: State Auditor’s Office. Mayor Todd introduces Todd Schuler from the State Auditor’s office. Mr. Schuler introduced Ms. Tanya Williams as the lead auditor for this audit. Information provided included: 1) Audit stems from an executive order from the Missouri Governor’s Office, 2) Information will be provided to the press upon completion, 3) Compliance will be evaluated in addition to financial work, 4) Payment for audit will be made from the Governor’s office, 4) Reason for executive order will not be disclosed, 5) Anticipated time frame for audit work is 6-8 weeks.
ADVISORY COMMITTEES/DEPARTMENT REPORTS:
Public Works:
TOPIC: Letter to solid waste providers. Discussion regarding the draft letter prepared by the City Attorney’s office to send to the current trash service providers. This is the first step to a public vote (two years in the future) for a sole source provider. Mast moved, second by Donnini for Mayor Todd to sign and send the draft provided by the City Attorney’s office. Yeas: Ammon, Maroon, Jurado, Smith, Bolinger, Mast and Donnini. Phillips absent. Motion passed.
TOPIC: Ron Cowger, representing Akin, Gordon & Cowger came forward to provide board members information on 2009 Storm Water Projects, 2009 Street Overlay Projects, the Flintlock Flyover project, the Carter re-plat and the re-zone of 8213 Pleasant Valley Road.
1) 2009 Storm Water. In advance of the RFP’s the City will need to submit a permit from the Corps of Engineers. Mast moved, second by Maroon for Mayor Todd to sign the necessary permit paperwork from the Corps of Engineers regarding the 2009 Storm Water projects. Yeas: Smith, Bolinger, Ammon, Jurado, Donnini, Mast and Maroon. Phillips absent. Motion passed.
2) 2009 Storm Water. Prior to the issuance of RFP’s temporary easements will be obtained from the affected property to owners.
3) 2009 Street Overlay. The 2009 street overlay RFP’s are in the process of being completed. Pleasant Valley Road in its entirety (minus the culvert area) plus Hines Lane will be slated for work.
4) Flintlock Flyover. The project is continuing and will involve City property on Liberty Drive. The concern will be the depth of the fill material over existing City sanitary sewer line.
5) Carter re-plats. Discussion included the need to demolish the existing structure prior to filing the proposed re-plat with the Recorder of Deeds. Donnini moved, second by Maroon to declare the board’s intent to pass an ordinance accepting the re-plat after successful demolition by April 2, 2009. Yeas: Mast, Jurado, Bolinger, Smith, Ammon, Maroon and Donnini. Phillips absent. Motion passed.
Court: Rebecca Bounds, Court Administrator came forward to answer Board
Member’s questions on her report.
Fire: Chief Stinson came forward to answer Board Member’s questions on his report.
Police: Chief Daum came forward to answer Board Member’s questions on his report.
TOPIC: Surplus property. Discussion previously held at the last board meeting, additional information was requested. The City currently has an ordinance in place that addresses the disposal of surplus property. After discussion, Mast moved, second by Donnini to declare items listing on the existing police inventory surplus and eligible for disposal. Yeas: Smith, Bolinger, Maroon, Ammon, Jurado, Donnini and Mast. Phillips absent. Motion passed.
TOPIC: Fees. Information included instituting a fee structure for non-resident accident investigations and impound fees. After discussion, Donnini moved, second by Maroon to have the Chief of Police work with the City Attorney’s office to bring forward an ordinance implementing these fees. Yeas: Ammon, Mast, Jurado, Bolinger, Smith, Donnini and Maroon. Phillips absent. Motion passed.
City Clerk:
TOPIC: Missouri Department of Revenue. Information provided included that the look-back period for 2005 has expired, with no further review of the 2005 W-2/payroll information by Missouri Department of Revenue.
TOPIC: Audit status. After discussion, the consensus of the board was to issue a letter to Mr. Culley requesting a time-line for completion of the 2006/2007 audit as well as seeking information on what if anything the City and or it’s staff needs to provide to expedite the process.
Collector:
TOPIC: Collection status. Ms. Danielson reports that approximately 91% of taxes have now been collected.
Treasurer:
TOPIC: Six-month financial statement. Mr. Jones reports that he anticipates having the six-month financial statement for period ending December 31, 2008 drafted for the next meeting.
Computer Administrator:
TOPIC: Status report. Mayor Todd notes that the bulk of the pressing work on the computer systems is now complete, and notes his request to Net-Walker to re-evaluate the existing contract to pair back on the number of hours. Mast moved, second by Donnini to amend in ordinance form the existing contract with Net-Walker Technology to reflect the lower hourly rate of $99.00. Yeas: Smith, Bolinger, Jurado, Ammon, Maroon, Mast and Donnini. Phillips absent. Motion passed.
8:45 p.m. board members take a break.
8:55 p.m. board members return to session.
Personnel: In the absence of Committee Chairwoman Phillips, Alderwoman Jurado brought forward personnel actions reviewed at the personnel committee meeting.
TOPIC: Court personnel action. Mast moved, second by Smith to grant a one-step increase to Helen Mann in conjunction with her annual evaluation to the rate of $12.72 per hour effective February 8, 2009. Yeas: Ammon, Maroon, Donnini, Jurado, Bolinger, Smith and Mast. Phillips absent. Motion passed.
TOPIC: Police personnel actions. Jurado moved, second by Mast to accept the promotion of Officer Lamont Tatum to the rank of Master Patrolman at the rate of $14.16 per hour effective February 8, 2009. Yeas: Smith, Bolinger, Ammon, Donnini, Maroon, Jurado and Mast. Phillips absent. Motion passed.
Jurado moved, second by Donnini to grant Linda Conrad a one-step increase to $12.83 per hour effective February 8, 2009 in conjunction with her annual review. Yeas: Mast, Bolinger, Smith, Ammon, Maroon, Jurado and Donnini. Phillips absent. Motion passed.
Jurado moved, second by Donnini to accept the resignation of Cassie Cobb as a part-time police officer effective February 3, 2009. Yeas: Smith, Bolinger, Mast, Ammon, Maroon, Donnini and Jurado. Phillips absent. Motion passed.
TOPIC: Un-paid Volunteer. After discussion, Jurado moved, second by Smith to accept the un-paid volunteer services of Ed McIntire in the police department effective February 3, 2009. Yeas: Ammon, Maroon, Donnini, Mast, Bolinger, Jurado and Smith. Phillips absent. Motion passed.
TOPIC: Fire personnel actions. Jurado moved, second by Mast to accept the promotion of Catrina Loxterman to FF/Paramedic at the rate of $11.00 per hour effective February 8, 2009. Yeas: Donnini, Maroon, Smith, Bolinger, Ammon, Jurado and Mast. Phillips absent. Motion passed.
Jurado moved, second by Donnini to grant Chris Young a step increase to $11.33 per hour effective February 8, 2009 in conjunction with his annual review. Yeas: Ammon, Maroon, Mast, Bolinger, Smith, Donnini and Jurado. Phillips absent. Motion passed.
Jurado moved, second by Smith to grant Raul Gonzalez a step increase to $9.27 per hour effective February 8, 2009 in conjunction with his annual review. Yeas: Donnini, Maroon, Bolinger, Mast, Ammon, Smith and Jurado. Phillips absent. Motion passed.
Jurado moved, second by Maroon to hire Joel Womack as a FF/Paramedic at the rate of $11.00 per hour pending background check effective February 8, 2009. Yeas: Mast, Bolinger, Smith, Ammon, Donnini, Maroon and Jurado. Phillips absent. Motion passed.
Jurado moved, second by Maroon to hire Jenny Blake as a FF/EMT at the rate of $9.00 per hour pending background check effective February 8, 2009. Yeas: Smith, Bolinger, Mast, Ammon, Donnini, Jurado and Maroon. Phillips absent. Motion passed.
Jurado moved, second by Mast to hire Ben Bailey, Jon Stegeman, Melinda Longres, Roy Hesterberg, Jeremy Gevers and Matthew Lanio as FF/volunteers at the rate of $7.50 per call pending physicals, drug screens and background checks. Yeas: Ammon, Maroon, Donnini, Smith, Bolinger, Jurado and Mast. Phillips absent. Motion passed.
TOPIC: Public works personnel action. Jurado moved, second by Donnini to grant Kevin Cronk an increase to $15.12 effective February 8, 2009 in conjunction with his annual review. Yeas: Smith, Bolinger, Mast, Ammon, Maroon, Jurado and Donnini. Phillips absent. Motion passed.
Finance: Committee Chairwoman Mast brought forward the following to board members.
TOPIC: Re-zone 8213 Pleasant Valley Road. Discussion included the proposed re-zone classification for the property. Mast moved, second by Jurado to proceed with a C-2 classification as a recommendation to the Zoning Board with costs to be assigned to general fund advertising and miscellaneous expense and public works engineering. Yeas: Bolinger, Smith, Ammon, Maroon, Mast and Jurado. Nay: Donnini. Phillips absent. Motion passed.
TOPIC: Audit adjusting entries. Chairwoman Mast notes that the preliminary audit adjusting entries were provided by Mr. Culley in a manner that does not allow sufficient time to review. Mast moved, second by Donnini to post the preliminary audit adjusting entries for FY 06/07 after a review has been conducted by the City Treasurer and Finance Chair no later than February 9, 2009. Yeas: Smith, Bolinger, Ammon, Jurado, Maroon and Mast. Nay: Donnini. Phillips absent. Motion passed.
TOPIC: Crack-sealer bid status. Chairwoman Mast notes that no bids were received for the crack-sealer. Discussion followed, Mast moved, second by Donnini to declare the crack-sealer surplus property and post the item on govdeals.com. Yeas: Ammon, Maroon, Smith, Bolinger, Jurado, Donnini and Mast. Phillips absent. Motion passed.
TOPIC: FY 08/09 budget amendments. Chairwoman Mast presented her budget amendment to board members for review. Discussion followed, with the proposed amendments returning for consideration at the February 16, 2009 work-session.
TOPIC: 2009 street overlay projects. After discussion, Mast moved, second by Donnini to utilize the money-market funds at Community America in the amount of approximately $89,210.20 plus $789.80 from the road and street fund to match the donation of $90,000.00 from the Special Road District. Yeas: Smith, Ammon, Maroon, Jurado, Bolinger, Donnini and Mast. Phillips absent. Motion passed.
TOPIC: Bid-opening. After discussion, the consensus of the board is to hold a special finance meeting followed by a special board meeting on February 23, 2009 at 5:30 p.m. to consider the bids received for fire department bunker-gear (due 2/20/09).
TOPIC: Collector’s salary. Mast moved, second by Smith to reduce the salary of the elected collector to $300.00 per month after the April 2009 general election in conjunction with the change in job duties. Yeas: Ammon, Maroon, Donnini, Bolinger, Jurado, Mast and Smith. Phillips absent. Motion passed.
CONSIDERATION OF ORDINANCES, CONTRACTS AND RESOLUTIONS:
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2895. Yeas: Smith, Bolinger, Mast, Jurado, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Bill NO. 2895, an ordinance amending Section 605.042 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2895 as Ordinance NO. 2894. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2896. Yeas: Smith, Maroon, Jurado, Mast, Bolinger, Ammon and Donnini. Phillips absent. Motion passed.
Bill NO. 2896, an ordinance amending Section 605.035 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2896 as Ordinance NO. 2895. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2897. Yeas: Smith, Bolinger, Mast, Jurado, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Bill NO. 2897, an ordinance amending Section 605.055 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2897 as Ordinance NO. 2896. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Ammon and Donnini. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2898. Yeas: Maroon, Jurado, Smith, Bolinger, Mast, Ammon and Donnini. Phillips absent. Motion passed.
Bill NO. 2898, an ordinance amending Section 605.065 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2898 as Ordinance NO. 2897. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2899. Yeas: Maroon, Jurado, Smith, Bolinger, Mast, Ammon and Donnini. Phillips absent. Motion passed.
Bill NO. 2899, an ordinance amending Section 605.070 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2899 as Ordinance NO. 2898. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2900. Yeas: smith, Bolinger, Mast, Jurado, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Bill NO. 2900, an ordinance amending Section 605.080 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2900 as Ordinance NO. 2899. Yeas: Maroon, Mast, Jurado, Bolinger, Smith, Ammon and Donnini. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2901. Yeas: Maroon, Smith, Jurado, Bolinger, Mast, Donnini and Ammon. Phillips absent. Motion passed.
Bill NO. 2901, an ordinance amending Section 605.090 of the municipal code of the City of Pleasant Valley, Missouri. Ammon moved, second by Donnini to pass Bill NO. 2901 as Ordinance NO. 2900. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to table Bill NO. 2902. Yeas: Maroon, Jurado, Smith, Bolinger, Mast, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to pass on the first and place on the second Bill NO. 2903. Yeas: Maroon, Smith, Bolinger, Jurado, Mast, Ammon and Donnini. Phillips absent. Motion passed.
Bill NO. 2903, an ordinance approving a settlement agreement by and between the City of Pleasant Valley, Missouri, the Pleasant Valley Special Road District of Clay County, Missouri and Clay County, Missouri. Ammon moved, second by Maroon to pass Bill NO. 2903 as Ordinance NO. 2902. Yeas: Smith, Donnini, Bolinger, Jurado, Mast, Maroon and Ammon. Phillips absent. Motion passed.
Appointments: Mayor Todd brought forward the following appointments for consideration by the board: Bill Magorian to the Planning Commission for a one year term beginning 2/2/09, Diane Livengood to the Planning Commission for a three year term beginning 2/2/09, Myron King to the Planning Commission for a four year term beginning 2/2/09 and Pam Hill to the Board of Zoning Adjustment for a one year term beginning 2/2/09.
Donnini moved, second by Maroon to accept the appointment of Bill Magorian to the Planning Commission for a one year term beginning 2/2/09. Yeas: Mast, Jurado, Bolinger, Smith, Ammon, Donnini and Maroon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to accept the appointment of Diane Livengood to the Planning Commission for a three year term beginning 2/2/09. Yeas: Smith, Bolinger, Mast, Jurado, Maroon, Donnini and Ammon. Phillips absent. Motion passed.
Ammon moved, second by Donnini to accept the appointment of Myron King to the Planning Commission for a four year term beginning 2/2/09. Yeas: Maroon, Smith, Bolinger, Jurado, Mast, Donnini and Ammon. Phillips absent. Motion passed.
Donnini moved, second by Ammon to accept the appointment of Pam Hill to the Board of Zoning Adjustment for a one year term beginning 2/2/09. Yeas: Maroon, Smith, Jurado, Bolinger, Mast, Ammon and Donnini. Phillips absent. Motion passed.
Smith moved, second by Donnini to adjourn. Yeas: Ammon, Maroon, Mast, Jurado, Bolinger, Donnini and Smith. Phillips absent. Motion passed.
9:45 p.m. adjourn.
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Mayor
ATTEST:
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City Clerk