Pleasant Valley Board of Aldermen
Regular Board Meeting
January 5, 2009
The regular board meeting of the Pleasant Valley Board of Aldermen was called to order by Mayor Dennis Todd on Monday, December 1, 2008 at 7:40 p.m.
Present were: Maroon, Donnini, Phillips, Ammon, Jurado, Bolinger, Mast, and Smith. Also present were: Tom Capps from the City Attorney’s offices, Captain Jerry Elder, Chief Stinson, Public Works Director Tammy Ammon, Court Administrator Rebecca Bounds, City Collector Gerri Danielson , City Treasurer Rob Jones, John Reddoch and Scott Sullivan, representing Kuhlman, Reddoch & Sullivan, special counsel for the City.
Approval of Consent Agenda:
Alderwoman Mast would pull the minutes of the December 15, 2008 work-session. Donnini moved, second by Phillips to approve items on the consent agenda less the minutes of the December 15, 2008 work-session. Yeas: Smith, Bolinger, Mast, Ammon, Maroon, Jurado, Donnini and Phillips. Motion passed unanimously.
TOPIC: December 15, 2008 work-session minutes. Alderwoman Mast would like to amend the minutes at page #4 first full sentence to read "The consensus of the board was to decline the proposal of a lump-sum payment in the amount of $50,000.00 and to evaluate a counter offer." Mast moved, second by Smith to amend the minutes of the December 15, 2008 work-session as indicated. Yeas: Phillips, Ammon, Maroon, Donnini, Jurado, Bolinger, Mast and Smith. Motion passed unanimously.
TOPIC: Take the agenda out of order. Mayor Todd asks for a motion to take the agenda out of order and proceed to a closed session to allow Mr. Reddoch and Mr. Sullivan to be excused earlier in the evening. Donnini moved, second by Smith to take the agenda out of order. Yeas: Maroon, Phillips, Jurado, Bolinger, Mast, Ammon, Donnini and Smith. Motion passed unanimously.
TOPIC: Closed session. Donnini moved, second by Mast to go into closed session pursuant to RSMO 610.021 (1). Yeas: Phillips, Ammon, Maroon, Smith, Bolinger, Jurado, Donnini and Mast. Motion passed unanimously.
7:50 p.m. closed session.
7:55 p.m. return to open session.
Mast moved, second by Phillips to direct the City’s special counsel to proceed with a letter to MARC pending the Mayor’s approval. Yeas: Smith, Bolinger, Ammon, Donnini, Maroon, Jurado, Mast and Phillips. Motion passed unanimously.
Public Comments: No information is brought forward from the floor at this time.
Mayor’s Communication to the Board: Mayor Todd used this opportunity to thank the department heads and finance committee for their work on possible budget amendments for FY 08/09.
8:00 p.m. board members take a break from session to allow Officer Andrew Cramer to be called to City Hall to receive the Employee of the Month award.
8:05 p.m. board members return to session, with Officer Cramer called forward to receive his award.
REPORTS:
Public Works: Tammy Ammon, Director of Public Works came forward to answer board members questions.
TOPIC: Crack sealer. Donnini moved; second by Ammon to solicit sealed bids selling the crack sealer at a cost not to exceed $100.00 with a return due date of January 30, 2009. Yeas: Mast, Jurado, Bolinger, Smith, Maroon, Phillips, Donnini and Ammon. Motion passed unanimously.
TOPIC: Re-zoning of 8213 Pleasant Valley Road. City Attorney Tom Capps recommends re-zoning prior to sale of the City owned property. Board members request zoning examples be provided at the next work session for consideration prior to publication of notice for a public hearing.
TOPIC: Special Road District donation. The Special Road District has offered a donation of $3,500.00 toward the purchase of additional salt/sand. Board members direct Mayor Todd to send a letter of appreciation to Road District members.
TOPIC: Donation of decorative Christmas items. Ms. Ammon notes the generous donation by James and Betty Harrelson of Christmas ornaments/decorations.
TOPIC: DNR/EPA Phase II: The public works department is working toward compliance with the requirements mandated for Phase II of storm water control to lessen any penalties that may be levied.
Court: Rebecca Bounds, Court Administrator came forward to answer board members questions.
TOPIC: Resignation. Phillips moved, second by Mast to accept the resignation of Jessika Hoem effective December 26, 2008. Yeas: Donnini, Smith, Maroon, Bolinger, Jurado, Ammon, Mast and Phillips. Motion passed unanimously.
Fire: Chief Stinson came forward to answer board members questions.
TOPIC: Santa on the fire truck. Chief Stinson reported that approximately 550 bags of candy were handed out by Santa this year.
TOPIC: Holiday pay to fire personnel. The issue of Holiday pay is re-visited. Chief Stinson requests that fire personnel working on recognized holidays be paid at time and one-half as has been the practice. Discussion followed with information noted that the personnel manual defines the fire personnel as part-time with no holiday, vacation, etc benefits. Chief Stinson would like to see a quick fix. City Attorney Tom Capps notes that the city can’t go back retro-actively and the expense would have to be pre-approved. The issue is referred to the personnel committee for consideration.
Police: In the absence of Chief Daum, Captain Jerry Elder came forward to answer board members questions.
TOPIC: Dictaphone 911 recorder. The 911 Dictaphone recorder needs to be replaced, and can-not be repaired. Information for possible grants, used or bid process is being explored with an anticipated cost ranging from nine to fifteen thousand dollars.
TOPIC: Check-point. The first check-point was conducted in the City of Pleasant Valley with good results.
Clerk: Written information was provided to board members.
TOPIC: 2005 payroll status. Board members were provided information on the status of re-submitting payroll from 2005.
TOPIC: 2006/2007 audit status. Board members were provided preliminary information on audit adjusting entries for FY 06/07.
Collector: City Collector Geri Danielson came forward to answer board members questions.
TOPIC: November status report. Collections received from November 2008 were provided to board members for their information.
Treasurer: City Treasurer Rob Jones came forward to answer board members questions.
TOPIC: 2005 payroll. The remaining item for re-submittal is Missouri un-employment for 2005.
TOPIC: Six-month financial. The next six-month financial statement will be due February 15, 2009.
Computer Administration: Written information is provided to board members.
Personnel Committee:
TOPIC: Scheduling. The next personnel committee meeting is scheduled for February 2, 2009 at 7:00 p.m.
TOPIC: Annual evaluations: Phillips moved, second by Mast to grant an annual increase to: Luke Hill to the rate of $13.91 effective January 11, 2009, Prescott Stoner to the rate of $10.30 effective January 11, 2009 and Michelle Grandstaff to the rate of $17.352 effective January 11, 2009. Yeas: Jurado, Bolinger, Smith, Ammon, Maroon, Donnini, Phillips and Mast. Motion passed unanimously.
Phillips moved, second by Donnini to grant an annual increase to: Bret Atkins to the rate of $12.58 effective January 11, 2009, Bill Shaumeyer to the rate of $12.36 and Janell Wilson to the rate of $10.30 effective January 11, 2009. Yeas: Smith, Bolinger, Mast, Ammon, Jurado, Maroon, Donnini and Phillips. Motion passed unanimously.
Phillips moved, second by Donnini to grant an annual increase to: Jerry Clark to the rate of $12.38 effective January 11, 2009, Travis Taylor to the rate of $12.38 effective January 11, 2009 and Matthew Franck to the rate of $10.14 effective January 11, 2009. Yeas: Mast, Jurado, Bolinger, Smith, Ammon, Maroon, Phillips and Donnini. Motion passed unanimously.
Phillips moved, second by Donnini to grant an annual increase to: Robert Parrett to the rate of $9.27 effective January 11, 2009 and Domenic Serrone to the rate of $10.14 effective January 11, 2009. Yeas: Maroon, Ammon, Jurado, Smith, Bolinger, Mast, Phillips and Donnini. Motion passed unanimously.
Finance Committee:
TOPIC: Scheduling. The next finance committee meeting is scheduled for February 2, 2009 at 6:00 p.m.
TOPIC: Budget review. A budget review as conducted at the finance committee meeting with each line item evaluated based on the first six-months. More information is needed regarding how to handle out-of-budget items. Committee Chairwoman Mast will be contacting the MML for any information/direction/referrals.
TOPIC: Lease pre-payment. The consensus of board members is to hold on a response to Md7 (for T-Mobile) until Chairwoman Mast can amortize a schedule for an acceptable counter offer.
TOPIC: Phone service. Mayor Todd would like to see the contract with Nuvox reviewed due to cost concerns.
TOPIC: MARC invoice. Mast moved, second by Phillips to rescind payment approval to MARC in the amount of $16,589.75 (previously approved in the consent agenda). Yeas: Ammon, Maroon, Donnini, Smith, Bolinger, Jurado, Mast and Phillips. Motion passed unanimously.
TOPIC: Tax increase. Committee Chairwoman Mast would like to explore the possibility of a ballot question on the April ballot to increase the tax levy on real and personal property in a range from $00.01 to $00.20 cents per hundred. Discussion followed including timing, possibility of passage by voters, cost of holding a special election etc.
Donnini moved, second by Maroon to adjourn. Yeas: Smith, Bolinger, Mast, Ammon, Jurado, Phillips, Donnini and Maroon. Motion passed unanimously.
9:10 p.m. adjourn.
______________________________
Mayor
ATTEST:
_______________________
City Clerk